---

How to Enroll a 1:1 Student into a Course

Course Builder is a new feature that makes it easy for you to enroll students in 1:1 tutoring classes. You can set various parameters for the type and delivery of instruction, as well as specific staffing guidelines.

Click here for instructions on the new Course Duplication feature!

Locate the student you would like to enroll

1. Log in at https://lms.fullmindlearning.com/login.
2. Find the student in the Users tab.
   1. New students appear at the top.
   2. For new students, refer to the How to Create a Student guide.
3. Use filters to search for your student.
4. Click the student's name.
   
    
5. Navigate to the Courses tab and click on the Add Course button to enroll the student.

NOTE: If the "New Course" button is not clickable, it means the student needs two contacts added to their profile before enrollment can begin.

• Once the two contacts have been entered, you may return to the Courses tab to resume the enrollment process.

Begin the enrollment process

1. Enter the Start and End date for the course, then enter the amount of hours a week the student is expected to complete. After you've entered the end date, the Program field will appear. Select the program with the name corresponding to the service type.
   • Please allow a few days for staffing and scheduling before the proposed start of course instruction.
   • Total Hours amount is calculated based on the end date and hours a week entered above. You can adjust the end date or hours a week to change the total hours. 
     
      
2. Select the Program name from the pick list that this course will be associated with.
   • NOTE: Please contact your Fullmind Partner for help if the desired program is missing. Complete the form and submit it for staffing. Once the Program is available, Fullmind staffing team will tie the correct program to the student enrollment. 
     
      
3. Enter the instruction details and service types.
    
4. Select yes or no for each question regarding your preferences for in-state certified educator for this course, and whether you are open to staffing out-of-state educators if staffing is delayed due to In-State educator shortage.
   • NOTE: Staffing an Educator certified to teach students with disabilities requires additional service agreements. If you do not have these services included in your contract, please connect with your Fullmind Partner Success Manager for assistance.
     
      
5. Assign the Teacher of Record (TOR) for this assignment, and select the level of engagement that they will be able to provide to our educator.
   • If the TOR is already in the system, you can search for them by typing in their name.
   • The Teacher of Record is the school's main contact for the course. They help support student success by sharing updates, materials, and context with educators, and ensuring student attendance in Fullmind courses.
   • If you would like to add a second TOR, click on the "+ Add Another Teacher of Record" link. 
     
      
   • To add a new Teacher of Record, scroll down the list, and click "Add New Teacher of Record" at the very bottom.
     
      
6. Enter any instructional notes to the "Instructional Notes to the Educator" field and upload any materials you would like to share with the educator to be staffed on this assignment (optional). You may also add any specific notes regarding the student's schedule to the Notes of Staffing Team field.

Now, you are ready to submit the course! If you do not know the student schedule, proceed with clicking “no” and click the “Create Course” button to finalize the enrollment process, and submit the enrollment form for staffing.

 

• If you would like to program the student’s exact schedule, click “Yes” and click “Create Course & Set Schedule” to proceed to the weekly scheduling menu.
  
  

Creating the Student's Weekly Schedule

1. Check the days of the week you want to schedule.
    
2. Click "set hours" on each day to determine the start and end time of each class session. Or, click set hours under "All" to set the start and end time for sessions on each selected day of the week.
   
    
3. Once you have completed the student's schedule, and all available hours of the week have been scheduled. Click “Save” to submit the form for staffing.

If you do not know the student’s exact schedule, you can skip this step and click the “Save” or "Cancel" button to submit the form for staffing. Fullmind will connect with the family to obtain the student's availability.

---

How to Duplicate a Course

You can duplicate any student's course within the courses tab in their profile using the following instructions! This feature duplicates all details and options specified within the original course, and recreates them in a new course except for the subject, course name, and TOR. It will also request whether you would like to set your own schedule for the student before completing the form.

• Within any student's courses tab, click the "Add course" button, then click "Duplicate existing course details", and then choose from a pick list of the student's existing courses to duplicate from.

• You can also click the Duplicate Course Details option within the actions menu associated with the desired course you'd like to have duplicated.
  
   
• And you can duplicate a course directly from the specific courses' details page at the top right.
  

---

Clone copy course

Need additional help?

Return to the School Admin Support Site

Explore our School Admin: User Guide

Contact Fullmind: Click Here

Fullmind Chat: Click Here