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Educator: Managing Course Gradebooks

Table of Contents

• How to Locate Required Gradebooks
• Entering Grades for Students with Insufficient Data Due to Non-Attendance
• Filling out the Gradebook

Submitting grade entries within a Gradebook is essential for most Homebound, Credit Recovery, Suspension Alternatives, and Whole Class Instruction assignments, as it ensures that students’ progress and performance are accurately documented. The Final Average is calculated based on weighted categories, allowing educators to provide a fair representation of student mastery.

Educators are prompted via email to complete course gradebooks at the end of each marking period, and this process includes inputting scores for both Formative and Summative Assessments. Providing detailed comments on how grades were calculated is important, as it helps schools and parents understand student progress and areas for improvement.

Using Fullmind's Suggested Course Gradebook Tracker can help educators manage and track grades more efficiently. Should any issues arise with Exit Tickets or the Gradebook, please reach out to Customer Support for assistance.

Ensuring punctual gradebook accuracy not only benefits your students but also aligns with educational best practices, promoting transparency and accountability with Fullmind's school and district partners.

How to Locate Required Gradebooks

Gradebooks will appear on your calendar highlighted in red, indicating the end of the related student's grading term, and that a grading term entry is due. Clicking these red gradebook tiles that appear on your calendar will bring you straight to the gradebook page.

View a list of all your assigned courses in one place!  Click the Courses icon on the left side menu to view a list of all courses for students enrolled in both 1:1 and groups of students.

• Log into https://lms.fullmindlearning.com/login
  
• On the left-hand navigation menu, click on the Courses tab.
  
• To locate gradebooks that you are required to complete:
  
  • Find the "Gradebook" filter and select Required.
    
    

You may then use the Gradebook Status filter to search by:

• Submitted recently
  
  
  • • A grading term entry has been submitted less than 1 week ago.
• Due soon
  
  
  • • A grading term entries' due date is within 2 weeks.
• Due Today
  
  
  • • A grading term entry is due today.
• Overdue
  
  
  • • One or more term entries are overdue, regardless of current term’s status.
• Not yet due
  
  
  • • Courses with grading terms that require an entry, but their due date is over 2 weeks.
• All submitted
  
  
  • • Completed courses with all grading term entries submitted.

On the Gradebook column, click the orange book icon 📙 to view the actual Gradebook.

• To see a course's past sessions and exit tickets, click the "More" tab in the "Actions" column to access the "Sessions" and "Scores" tabs.

On the Course Gradebook page, you can enter scores/grades for Formative Assessment Category Total, Summative Assessment Category Total, and an Overall Recommended Course Letter Grade. You can also add comments in the Educator Comments box for the school to review.

• Click the arrow next to each marking period/term to expand and begin entering scores for each entry.
• Click the Sessions (x) link next to a gradebook entries' due date to view all assigned sessions that fell within that entries' time frame. These are the sessions you will be basing the student's grade on for this particular entry.

• If you would like to save your gradebook entries to post later, click "Save as a draft".
• Click "Post as Final Grades" when you would like to finalize the gradebook, and make the grades available to the school/district.

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Entering Grades for Students with Insufficient Data (Student Non-Attendance)

Should you have students who have never attended a session (or minimal attendance) and you have insufficient data to assign a grade, please complete the following in the gradebook:

• Grading Categories: Enter a "0" for all
  
• Overall Recommended Course Letter Grade: Assign an "F" 
  
• Educator Comments: Enter information clarifying the assigned grades. Sample comments are included below: 
  • Insufficient data has been collected due to student non-attendance. Awarded grade does not represent student mastery, as no work has been completed.
  • Insufficient data has been collected due to inconsistent student attendance. The student has only attended two sessions.

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Filling out the Gradebook

Complete each part of the Gradebook to accurately reflect student performance. 

Formative Assessment: Data gathered throughout the course to evaluate the status of student learning. This may include: 

• Exit Tickets
• Class Work
• Class Discussion
• Group Work

Summative Assessment: Data gathered at the end of a unit of course to evaluate how much a student has learned. This may include: 

• Final Projects
• Unit or Final Assessments
• Final Presentations

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